Corporate Governance Officer
Approved by the Board of Directors on December 13, 2024, Marketing Director & Administration Manager Lin Xuanxuan was appointed as the Corporate Governance Officer. Ms. Lin has more than three years of managerial experience in an OTC-listed company and meets all qualification requirements prescribed in the “Regulations Governing the Establishment and Exercise of Powers of Boards of Directors of Public Companies.”
Primary Responsibilities
Providing directors with necessary information, assisting with onboarding and continuing education, ensuring regulatory compliance, and handling all matters related to board and shareholders’ meetings.
Summary of Duties Performed
1. Assisting Directors with Duties, Providing Information & Arranging Training
- Notifying board members of updates related to the company’s business sector and corporate governance regulations.
- Preparing key financial and operational information for directors.
- Regularly arranging meetings between independent directors and internal auditors or CPA firms to review business and financial status.
- Organizing director training courses based on industry-specific needs.
2. Handling Matters Related to Board and Shareholders’ Meetings
- Reviewing and verifying disclosures of major board resolutions to ensure accuracy and compliance.
- Scheduling board meeting agendas, notifying directors seven days in advance, providing meeting materials, and completing minutes within 20 days after each meeting.
- Processing shareholders’ meeting registration, notices, manuals, minutes, amendments to articles, and director election-related filings.
- Updating corporate governance procedures according to regulatory changes and reporting regularly on implementation.
3. Maintaining Investor Relations
Coordinating with designated units or personnel to communicate with institutional investors or shareholders, ensuring they have sufficient information to evaluate the company’s fair market value and safeguard shareholder rights.
4. Ensuring Compliance with Insider Trading Prevention Measures
Directors are prohibited from trading shares during the 30-day blackout period prior to annual financial report announcements and the 15-day blackout period before each quarterly announcement. Responsible units will send email reminders ahead of these blackout periods to prevent violations.